Monetary thresholds:
- Over $100,000 for Goods and Services
- Over $500,000 for IT Goods and Services
Projects exceeding the monetary thresholds above require the requesting department to consult with Procurement to initiate a formal solicitation process. The requesting department is responsible for drafting the scope of work/specifications. How to Write a Scope of Work (PDF)
During the Formal Request for Proposal (RFP) process, all communication between departments and vendors is prohibited. Procurement handles any communication with the vendors.
Once the scope of work has been finalized, Procurement will work on putting the formal RFP package together. The RFP is then publicly advertised online. Formal responses are required. After the RFP submission date has ended, Procurement will schedule a meeting with the evaluation committee for the RFP to review and score the proposals. Once a vendor has been selected, Procurement will issue the Notice of Intent to Award online. Procurement will work on executing the contract. Please note that the formal solicitation process generally takes two to three months after the scope of work has been accepted by Procurement.
Related Form
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