Remaining Procurement Fiscal Year-End Deadlines FY 23-24


Remaining Procurement Fiscal Year-End Deadlines FY 23-24

March 8

Last day to submit a finalized Scope of Work (SOW) for a formal bid/RFP (Purchases over $100,000 / IT: $500,000) Please Note: we already have RFPs in the queue for this fiscal year. Additional RFPs are not guaranteed.

March 22

Early Termination of Service Agreement ending 6/30/2024 via PO Close/ Decrease form.

April 12

Last day to submit a request for informal bid/RFP (Purchases over $50,000). Please Note: we already have informal RFPs in the queue for this fiscal year. Additional informal RFPs are not guaranteed.

April 24

Last day to submit any requisitions for services, or goods including services, excluding Informal /Formal RFPs.

May 10

Last day to submit any requisitions for goods, excluding Informal /Formal RFPs.

May 31

Last day to submit requisitions for chartfield change request.

May 31

Last day to submit replacement requisitions.

May 31

Last day to submit PO Close/ Decrease request (for regular PO's with no Service Agreement associated).

June 26

Blanket POs will be closed. Please note: any invoices for services received or goods delivered before June 30, 2024 that have a BPO with sufficient balance can be submitted to Accounts Payable directly with reference to the closed BPO number.

July 10

First day to enter Fiscal Year 2024-2025 requisitions.





Welcome to the website of the Procurement Department. Our goal is to provide assistance in purchasing goods and services for San Francisco State University through efficient management of the procurement process while ensuring compliance with all applicable laws, regulations and California State University policies. This includes identifying the right procurement pathway for the service or product you are looking for and helping you and your team select and procure the items that present the best value for the University.

We recommend that you include the Procurement team early in your process of selecting a product or a vendor. We are here to help and happy to provide advice.

Procurement Lifecycle

The lifecycle consists of seven steps.

  1. Plan – Identify and understand the need 
  2. Collaborate – Define the product or service, and verify the budget
  3. Strategize – Ask Procurement for advice and identify the procurement pathway
  4. Manage – Conduct a solicitation
  5. Analyze – Select the product with the best value
  6. Negotiate – Negotiate an agreement compliant with CSU terms and policies
  7. Finalize – Execute a contract




Procurement Lifecycle Steps 1to 7, see details under Procurement Lifecycle heading

Procurement handles the following kind of agreements:

Agreements for the Purchase of Goods

Campus-wide Agreements (furniture, buses, moving companies)

Independent Contractor Agreements 

International Agreements

Lease Agreements

Low Cost Service Agreements (LCSA) (PDF)

Maintenance Agreements

Memorandum of Understanding (MOU)

ORSP: Grant/ Sub-Award/ Service Agreements

Service Agreements

Student Internship Agreements (Teaching and Clinical programs)


How to find agreements:

Please be advised that the CSU system will no longer be utilizing CalUSource as a contract repository.

All Service Agreements executed by Procurement beginning in calendar year 2021 and hence forth will be uploaded into CSUBuy (JAGGAER). CSUBuy can be accessed here:

Resources on how to navigate the Contracts module, can be found on the Chancellor's Office website.


Additionally, on a campus level, Fiscal Services terminated the contract for the “Imaging System”, a repository for Contracts, Purchase Orders and Insurance documents. The data from the Imaging System was migrated into OnBase. Contracts, purchase orders and insurance documents can now be found in OnBase.

To request OnBase access, visit the ServiceNow Portal and search for "OnBase" . Select "Request Account Access to OnBase" in the drop-down menu.

Upon completion of the service ticket, and only when connected to VPN, you may access OnBase with your new OnBase credentials using the web client, at

For training on how to retrieve data in OnBase, please contact Fiscal Affairs.

To view PDF files, you may download Adobe Reader